Short motivation letter example: how to write a powerful letter in less time

A motivation letter does not always have to be long and comprehensive. More and more employers are asking for a short motivation letter of no more than one page — sometimes even just a few paragraphs. The trick is to show who you are, what you can do and why you are the right candidate in a few words.

In this article, we explain how to write a short motivation letter, what to look out for and provide several examples that you can immediately use as inspiration.

Why choose a short motivation letter?

A short motivation letter has several advantages:

• Efficient for the employer: recruiters often read dozens of letters a day. A brief letter stands out positively.
• To the point: you show that you can quickly name the core.
• Fits the modern labor market: especially when applying via online portals or LinkedIn, short and to the point is becoming increasingly important.

It is important, however, that a short letter should not be sloppy or superficial. Every sentence must have value.

How do you build a short motivation letter?

A short motivation letter usually consists of four parts:

1. Introduction — briefly introduce yourself and indicate which position you are applying for.
2. Why this company? — state in 1 to 2 sentences what you like about the organization or position.
3. Why you are suitable — name your key skills and experience that are directly related to the job.
4. Closing — ends with enthusiasm and an invitation for an interview.

Tips for a strong short motivation letter

• Stick to a maximum of half an A4 (200—300 words).
• Use short, clear sentences.
• Focus on relevance: name only experiences and skills that match the vacancy.
• Write actively and energetically.
• Address your letter to a specific person or department as much as possible.

Examples of short motivation letters

1. Formal example

Dear [last name],

With great enthusiasm, I am applying for the position of [position] at [company name]. Your organization appeals to me because of [specific reason, e.g. focus on innovation or customer focus].

In my previous position as [position] at [company], I gained extensive experience with [relevant task or skill]. Colleagues appreciate me for my [strength]. I am convinced that with my experience and motivation, I can make a valuable contribution to your team.

I would like to further explain my motivation in a personal conversation.

Sincerely,
[Your name]

2. Creative/informal example (for marketing/creative sector)

Dear Mr. Aagter,

I saw your campaign on Instagram and immediately thought: I want to work for that marketing agency. After all, the position of social media advisor fits my background and energy perfectly.

After my higher professional education in Media & Communication, I started as a social media coordinator at [company]. There, I developed campaigns that allowed us to increase reach by 30% within six months. Now I'm ready for the next step, and it's your creative and innovative approach that really appeals to me.

I believe that with my experience, I can take your socials and those of customers to a higher level. I would be happy to tell you more about this in a personal conversation.

Sincerely,
[Your name]

3. Hybrid example (formal and personal)

Dear Mrs. De Vries,

I am very interested in applying for the position of project coordinator at [company name]. Your focus on sustainability is perfectly in line with my personal motivation to contribute to forward-looking projects.

During my current position as a project employee at [company], I gained experience in supervising complex processes and managing multidisciplinary teams. In addition, I was valued for my focus on results and my ability to include colleagues in changes.

I look forward to using my knowledge and enthusiasm within your organization and would be happy to explain this further in a conversation.

Sincerely,
[Your name]

When do you choose which shape?

• Formal — with government institutions, corporates or more traditional companies.
• Creative/informal — at marketing agencies, start-ups or creative sectors.
• Hybrid — with organizations that are professional but also value personality.

Common mistakes with short motivation letters

• Too general writing: “I'm enthusiastic and eager to learn” is not distinctive.
• Don't make a link to the position: always mention why this job is right for you.
• Sloppy language: a short letter must be error-free, because every sentence counts.
• No personal touch: make it clear why you are motivated, not someone else.

When do you choose a short motivation letter?

A short motivation letter is particularly suitable if:

• The vacancy text explicitly asks for a short letter.
• Your resume already shows your experience extensively.
• You apply via an online portal where you can only enter a limited number of characters.

For more complex functions, such as management or leadership positions, a longer letter is often more appropriate because you need to explain more.

Conclusion

A short motivation letter is a powerful tool for presenting yourself quickly and convincingly. By choosing the right form (formal, informal or hybrid), you show that you understand what suits the company.

Do you want to know more about applying, career development or guidance for the next step in your career? Then read on:

• Career guidance
• Outplacement
• Track 2 route
• Second track reintegration

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