Short motivation letter example: how to write a powerful letter in less time

A motivation letter does not always have to be long and comprehensive. More and more employers are asking for a short motivation letter of no more than one page, sometimes even just a few paragraphs. The challenge is to show who you are, what you can do and why you are the right candidate in just a few words.

This is especially important when you are applying for roles after a period of change, such as outplacement because of redundancy, reorganisation or a career transition. A clear and well written motivation letter can make a real difference in how quickly you move forward.

In this article, we explain how to write a short motivation letter, what to look out for and provide several examples that you can immediately use as inspiration.

Why choose a short motivation letter?

A short motivation letter has several advantages:

• Efficient for the employer: recruiters often read dozens of letters a day. A concise letter stands out positively.
• To the point: you show that you can quickly get to the core of what matters.
• Fits the modern labour market: especially when applying via online portals or LinkedIn, short and focused writing is increasingly important.

It is important, however, that a short letter should never feel sloppy or superficial. Every sentence should add value.

How do you structure a short motivation letter?

A short motivation letter usually consists of four parts:

• Introduction: briefly introduce yourself and indicate which position you are applying for.
• Why this company: explain in one or two sentences what attracts you to the organisation or role.
• Why you are a good fit: highlight your key skills and experience that match the job.
• Closing: end with enthusiasm and an invitation for an interview.

This structure helps you stay focused and makes your application easy to read for recruiters.

Tips for a strong short motivation letter

• Keep it to a maximum of half an A4 (200 to 300 words).
• Use short, clear sentences.
• Focus on relevance and avoid unnecessary details.
• Write actively and confidently.
• Address your letter to a specific person or department whenever possible.

Examples of short motivation letters

1. Formal example

Dear [last name],

With great enthusiasm, I am applying for the position of [position] at [company name]. Your organisation appeals to me because of [specific reason].

In my previous role as [position] at [company], I gained strong experience in [relevant skill or responsibility]. I am known for my [key strength] and believe I would be a valuable addition to your team.

I would welcome the opportunity to explain my motivation further in a personal conversation.

Kind regards,
[Your name]

2. Creative or informal example (for marketing or creative roles)

Dear Mr Aagter,

I saw your campaign on Instagram and immediately thought this is the kind of agency I want to work for. The role of social media adviser fits my background and energy perfectly.

After completing my degree in Media and Communication, I started as a social media coordinator at [company], where I developed campaigns that increased reach by 30 percent within six months. I am now ready for the next step, and your creative and innovative approach really appeals to me.

I would be happy to tell you more in a personal conversation.

Kind regards,
[Your name]

3. Hybrid example (formal and personal)

Dear Mrs De Vries,

I am very interested in applying for the position of project coordinator at [company name]. Your focus on sustainability strongly aligns with my own motivation to contribute to forward looking projects.

In my current role at [company], I have gained experience in managing complex projects and working with multidisciplinary teams. I am valued for both my results driven approach and my ability to guide colleagues through change.

I would be delighted to further explain my motivation in a conversation.

Kind regards,
[Your name]

When should you choose which style?

• Formal: for government bodies, large corporations or traditional organisations.
• Creative or informal: for marketing agencies, start ups and creative sectors.
• Hybrid: for organisations that value both professionalism and personality.

Common mistakes in short motivation letters

• Writing too generally without linking to the role.
• Not explaining why this job fits you.
• Spelling or grammar mistakes.
• Lacking a personal and authentic motivation.

When is a short motivation letter the right choice?

A short motivation letter works especially well when:

• The vacancy explicitly asks for a short letter.
• Your CV already shows your experience clearly.
• You are applying through an online portal with limited space.

For more complex roles, such as management or leadership positions, a longer letter is often more suitable.

Need help with your motivation letter?

Do you find it difficult to write a short but strong motivation letter? At Care4Careers, our coaches provide professional application training, including support with motivation letters, CVs and LinkedIn profiles.

Our application training is a personal programme with an investment between €400 and €650, depending on your situation and what you need.

During the programme, we work together on your story, your positioning and how you present yourself to employers, so you can apply with more confidence and clarity.

Are you interested in application training?
Please contact us via the contact form below and we will get in touch to discuss your options.